02 · Crew member
Clara
Connects Operations • Finance
Your Job Costing Agent
Clara treats your job cost records — wherever they live, spreadsheets or an ERP — as the source of truth and keeps every line aligned across systems. Labor, materials, equipment — each cost is categorized, compared to budget and progress, and surfaced the moment anything looks miscoded or missing.
Fully customizable to your workflow — this is one common starting configuration, not a strict playbook.
Clara
sms
Step by step, with a human checkpoint at every decision.
- 01
Costs pulled from every source
Clara picks up incoming costs as they come in — AP invoices, payroll, POs, ERP entries, spreadsheets — ready to cost against the budget.
- 02
Reconciled across systems
She cross-checks every source against the others — invoice totals, payroll summaries, tracker entries — to ensure nothing drifts out of alignment.
- 03
Costs categorized into detailed buckets
Clara organizes expenses into clear categories — labor, materials, equipment — aligning to whatever structure your ERP or tracker already uses, and filling in the breakdown where it's missing.
- 04
Compared against budget and progress
Each cost is evaluated against project budgets and current progress to ensure everything is on track.
- 05
Issues flagged proactively
Clara identifies missing entries, miscoding, or gaps between systems, and flags anything that looks off.
- 06
Corrections suggested instantly
When discrepancies appear, Clara recommends clear fixes so your team can resolve them quickly.
- 07
Real-world discrepancy detection
Example: if payroll spend is high in the ERP but not properly allocated in your job cost tracker, Clara flags the mismatch immediately.
What shows up on the bottom line.
Detailed cost visibility
Adds structured cost breakdowns that ERP does not provide.
Early error detection
Catches missing, miscoded, or misallocated costs before they become bigger issues.
Always-aligned systems
Keeps every system you use fully synced without manual reconciliation.
Not limited to these — if it's in your stack, we connect to it.
What teams ask before deploying Clara.
- 01
How do I catch missing or misallocated costs early?
Clara continuously reconciles your job cost records across every system you use, automatically flagging missing, misallocated, or unusual costs. You see issues as they happen, not weeks later, so corrective action can be taken immediately.
- 02
Can I trust automated cost tracking to be accurate?
Yes. Clara pulls from your source of truth — whether that's a spreadsheet, your ERP, or both — and aligns every entry across systems. Discrepancies are highlighted and reviewed before they impact budgets, giving you confidence that reported numbers reflect reality.
- 03
How can I get real-time visibility into project costs across all jobs?
You can ask Clara for a summary whenever you need it. She continuously keeps up to date with data from every system you use, so she can provide instant reports or deliver daily or weekly summaries, whichever cadence works best for your team.
- 04
Will automated reconciliation replace my manual checks entirely, or do I still need to audit?
Clara reduces the need for tedious manual reconciliation by handling the bulk of tracking, categorization, and variance detection automatically. You still maintain oversight, but now you spend your time reviewing flagged exceptions instead of checking every line manually.
See Clara in action.
A live walkthrough of how Clara actually works — what gets picked up, the calls made along the way, and where it hands back to your team.