05 · Crew member
Penny
Connects Field Teams • Payroll • Operations
Your Time Entry & Payroll Sync Agent
Penny turns field hours into payable hours without anyone opening a spreadsheet. Workers text in. She applies the right union rate, premium, or allowance based on the worker's trade, the shift, and the job — validates against the project structure, flags anything unusual, and pushes approved entries straight into payroll. Union and non-union crews, prevailing wage jobs, multi-trade days — all handled the same way.
Fully customizable to your workflow — this is one common starting configuration, not a strict playbook.
Penny
sms
Step by step, with a human checkpoint at every decision.
- 01
Time card submitted on site
Penny collects time entries directly from workers via SMS, email, or mobile — no more paper cards or end-of-week scrambles.
- 02
Union, trade, and rate applied
She pulls the right base rate for the worker's local, trade, and job site — including prevailing wage on government work and multi-trade days where rates change between tasks.
- 03
Premiums and allowances calculated
Overtime, double-time, shift differentials, weekend and foreman uplifts, plus per-diem, travel, tool, and boot allowances — all applied per your rules and union agreements.
- 04
Validated against job and cost code
Every entry is checked against project structures, employee assignments, and cost codes so hours land on the right job, in the right bucket.
- 05
Exceptions routed for approval
Missing cost codes, odd hours, mismatched trades, or rate overrides are flagged for supervisor review before anything posts.
- 06
Formatted for payroll and certified reports
Approved entries are formatted for your ERP or payroll system, with certified payroll reports generated automatically on prevailing wage jobs.
- 07
Synced into ERP / payroll
Entries push directly — no CSV exports, no retyping — and hours are reflected in real time for accurate, on-schedule payroll.
What shows up on the bottom line.
Union + prevailing wage handled
Rates, premiums, and allowances applied per the right agreement every time — no manual lookups, no bad certified payrolls.
Zero manual CSV work
Direct sync to payroll eliminates formatting, exporting, and retyping every week.
Accurate field-to-payable
Field hours land on the right job, the right code, and the right pay rate — without chasing supervisors on Sunday night.
Not limited to these — if it's in your stack, we connect to it.
What teams ask before deploying Penny.
- 01
Can Penny handle union rates, prevailing wage, and different trades on the same day?
Yes. Penny knows the worker's local and trade, the job's wage determination, and your allowance rules. She applies the right base rate, premium, and fringe for each entry — even when a worker switches trades or crosses shifts mid-day — and generates the certified payroll reports prevailing wage jobs require.
- 02
How do allowances and premiums like per-diem, OT, or foreman uplift get handled?
Penny applies them automatically based on your policies and union agreements. Overtime, double-time, shift differentials, weekend premiums, foreman uplifts, per-diem, travel, tool, and boot allowances are all calculated on the entry — and shown transparently so supervisors can approve or override before anything posts.
- 03
How do I make sure time entries are always assigned to the correct job and cost code?
Penny validates every entry against your project structures, employee assignments, and cost codes. Misallocated, unclear, or missing entries are flagged immediately and can trigger alerts via SMS, WhatsApp, or your preferred messaging app so issues are addressed right away.
- 04
Will supervisors still have control over approvals without slowing down payroll?
Yes. Penny routes only exceptions — missing codes, rate overrides, unusual hours — for supervisor approval. Clean entries flow straight through. You tailor the thresholds and how you want to be notified, so payroll keeps moving without losing oversight.
- 05
Will Penny scale across multiple projects, unions, and jurisdictions?
Yes. Penny monitors every crew, project, and union agreement simultaneously — applying the correct rates and rules per job, per local, per worker. Multi-state tax handling, prevailing wage jobs, and mixed union/non-union crews are all handled without extra configuration per project.
See Penny in action.
A live walkthrough of how Penny actually works — what gets picked up, the calls made along the way, and where it hands back to your team.